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MobileOne Ltd is committed to ensuring a high standard of corporate governance within the Group to protect the interests of its shareholders and maximise long-term shareholder value. This report describes the Company’s corporate governance processes and activities with specific reference to the Code of Corporate Governance established by the Singapore Corporate Governance Committee and relevant sections of the Listing Manual issued by the Singapore Exchange Securities Trading Limited (SGX-ST).
1. |
Board of Directors
(Code of Corporate Governance Principles 1, 2, 4, 6 & 10) |
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The Board of Directors is accountable to the shareholders and oversees the management of the business and affairs of
the Group. Key roles of the Board include approving the Group’s objectives, strategic directions and major corporate
policies; monitoring and reviewing financial and operating performance; approving annual budgets, and major funding and investment proposals; ensuring an effective risk management framework is in place; and appointing Board Directors and
key managerial personnel. Material transactions that require Board approval are capital expenditure in excess of S$5 million
and operating expenditure in excess of S$3 million.
Currently the Board comprises eleven Directors, all of whom save for the Chief Executive Officer (“CEO”) are non-executive
and five of whom are independent. The Board consists of respected individuals from different backgrounds and whose core
competencies, qualifications, skills and experience are extensive and complementary. Details of the Directors’ academic
and professional qualifications and other appointments are set out on pages 56 to 63 of the Annual Report.
To facilitate effective management, certain functions have been delegated to various Board committees, namely the Nominating Committee, Remuneration Committee and Audit Committee, each of which has its own written terms of reference. Members of the Board and each Board committee through 2006 are set out below:
Name |
Status |
Board |
Nominating Committee |
Remuneration Committee |
Audit
Committee |
Non-executive |
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Lim Chee Onn |
N |
Chairman |
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Member |
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Roger Barlow |
I |
Member |
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Member |
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Low Huan Ping |
N |
Member |
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Chairman |
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Hsuan Owyang |
I |
Member |
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Ganen Sarvananthan |
N |
Member |
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Arthur Seet Keong Hoe¹ |
N |
Member |
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Member |
Teo Soon Hoe |
N |
Member |
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Member |
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Reggie Thein |
I |
Member |
Member |
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Chairman |
Thio Su Mien |
I |
Member |
Chairman |
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Member |
Patrick Yeoh Khwai Hoh |
I |
Member |
Member |
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Member |
Yusof Annuar Yaacob |
N |
Member |
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Executive |
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At least one-third of the Directors retires at the Annual General Meeting each year. The dates of initial appointment and
most recent re-election of the Directors are set out below:
Name |
Age |
Position |
Date of Initial Appointment |
Date of Last
Re-Election |
Lim Chee Onn |
62 |
Chairman & Director |
01.11.1999 |
25.3.2004 |
Neil Montefiore |
54 |
Executive Director |
08.11.2002 |
31.3.2005 |
Roger Barlow |
57 |
Director |
22.05.2002 |
25.3.2004 |
Low Huan Ping |
50 |
Director |
01.09.1994 |
25.3.2004 |
Hsuan Owyang |
78 |
Director |
08.11.2002 |
31.3.2005 |
Ganen Sarvananthan |
32 |
Director |
16.11.2005 |
28.3.2006 |
Arthur Seet Keong Hoe |
60 |
Director |
16.01.1998 |
31.3.2005 |
Teo Soon Hoe |
57 |
Director |
07.05.1996 |
31.3.2005 |
Reggie Thein |
65 |
Director |
08.11.2002 |
28.3.2006 |
Thio Su Mien |
68 |
Director |
08.11.2002 |
28.3.2006 |
Patrick Yeoh Khwai Hoh |
68 |
Director |
08.11.2002 |
28.3.2006 |
In order to ensure that the Board is able to fulfil its responsibilities, prior to the Board meetings, management provides
the Board with financial and operating reports reviewing performance in the most recent quarter, and papers containing
relevant background or explanatory information required to support the decision-making process. Directors are also
provided with monthly management financial statements setting out actual against budget as well as previous year’s
comparatives and explanations on any material variances.
All Directors have separate and independent access to senior management, and to the Company Secretaries.
The Company Secretaries administer, attend and prepare minutes of Board meetings, and assist the Chairman in ensuring
that Board procedures are followed and reviewed so that the Board functions effectively, and the Company’s Memorandum
and Articles of Association and relevant rules and regulations, including requirements of the Companies Act and SGX-ST,
are complied with. They also act as the primary channel of communication between the Company and the SGX-ST.
Under the Company’s Articles of Association, the appointment and removal of the Company Secretaries have to be
approved by the Directors.
Should Directors, whether as a group or individually, need independent professional advice in the furtherance of their duties,
the cost of such professional advice is borne by the Company.
The Board meets at least once every quarter. Additional meetings may be held as and when necessary to consider
substantive matters that require attention before the next scheduled meeting. During the year, six Board meetings were
held. The Company’s Articles of Association provide for telephonic and videoconference meetings. The number of Board
meetings held in the year, as well as the attendance of every Board member at those meetings was as follows:
Director |
Number of Board
Meetings held in 2006 |
Number of Board
Meetings attended |
Lim Chee Onn |
6 |
5 |
Neil Montefiore |
6 |
6 |
Roger Barlow |
6 |
6 |
Low Huan Ping |
6 |
6 |
Hsuan Owyang |
6 |
5 |
Ganen Sarvananthan |
6 |
6 |
Arthur Seet Keong Hoe |
5¹ |
3 |
Teo Soon Hoe |
6 |
5 |
Reggie Thein |
6 |
6 |
Thio Su Mien |
6 |
5 |
Patrick Yeoh Khwai Hoh |
6 |
5 |
Briefings were also held during the year to ensure that Directors were updated on latest compliance requirements as well as
industry developments.
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2. |
Chairman and Chief Executive Officer
(Code of Corporate Governance Principle 3) |
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Mr Lim Chee Onn is the Chairman of the Company and Mr Neil Montefiore is the Chief Executive Officer (“CEO”). They each
perform separate functions to ensure that there is an appropriate balance of authority and responsibilities, and that
accountability and independent decision-making are not compromised. |
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3. |
Nominating Committee (“NC”)
(Code of Corporate Governance Principles 4 & 5) |
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The NC comprises entirely independent Directors, namely Dr Thio Su Mien (NC Chairman), Mr Reggie Thein and
Mr Patrick Yeoh Khwai Hoh.
The NC, which has written terms of reference approved by the Board, performs the following functions:
(a) |
Ensure a strong and independent element on the Board, with independent Directors making up at least one-third of the Board; |
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(b) |
Determine the size of the Board which facilitates effective decision making, taking into account the scope and nature of
the operations of the Company; |
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(c) |
Determine the composition of the Board to comprise Directors who as a group provide core competencies such as
accounting or finance, business or management experience, industry knowledge, strategic planning experience and
customer-based experience or knowledge; |
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(d) |
Implement and disclose a formal and transparent process for the appointment of new Directors to the Board; |
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(e) |
Consider, review and recommend to the Board any new Board appointment or re-appointment, whether of executive
or non-executive Directors, having regard to the Director’s contribution and performance, including, if applicable, as an
independent Director; |
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(f) |
Determine annually if a Director is independent (taking into account the circumstances set out in Guideline 2.1 of the
Code of Corporate Governance 2005 (the “Code”) and other salient factors; |
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(g) |
Decide if a Director is able to and has been adequately carrying out his duties as a Director of the Company; |
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(h) |
Decide and propose to the Board for approval and implementation a set of objective performance criteria to be
applied from year to year for evaluating the performance of the Board, as well as decide and propose to the Board for
approval and implementation a process by which the effectiveness of the Board as a whole and the contribution of
each Director to the effectiveness of the Board can be assessed; |
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(i) |
Evaluate the effectiveness of the Board as a whole and the contribution of each Director to the effectiveness of the
Board in accordance with the assessment process and performance criteria referred to in (h) above; and |
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(j) |
Other matters (if any) that the NC should consider, review or approve or in respect of which it should take any other
action, as set out in the Code of Corporate Governance 2005. |
The number of NC meetings held in 2006 and the attendance of each member at those meetings were as follows:
NC Member |
Number of NC
Meetings held in 2006 |
Number of NC
Meetings attended |
Thio Su Mien |
2 |
2 |
Reggie Thein |
2 |
2 |
The NC supervised an exercise to evaluate the Board’s and individual Director’s performance. The objective of the exercise
was to identify and prioritise areas for continuous improvement to the Board’s effectiveness.
For this purpose, the NC appointed an independent consultant to conduct the evaluation process. The evaluation of the
Board as a whole and evaluation of individual Directors were based on the framework established and used in the previous
year and as updated by the NC. The consultant provided summarised findings, interpretation of findings and preliminary
recommendations for the Board’s consideration.
All Directors assessed the Board as a whole on each of the following seven parameters:
- Board composition and independence
- Board role and functioning
- Information management
- Monitoring company performance
- Managing risk and adversity
- Developing company leadership
- Corporate integrity and social responsibility
- Direction development and management
In addition, the contribution of each individual Director to the effectiveness of the Board was assessed by their peers on the
Board. The evaluation was based on the following five parameters:
- Contribution
- Knowledge and abilities
- Teamwork
- Integrity
- Overall effective
The Board expects to carry out evaluation of the Board as a whole and self-evaluation exercises annually to identify areas of
improvement and as a form of good Board management practice.
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4. |
Remuneration Committee (“RC”)
(Code of Corporate Governance Principles 7 & 8) |
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The RC comprises Mr Hsuan Owyang, Mr Roger Barlow, Mr Low Huan Ping and Mr Teo Soon Hoe, all of whom are
Non-executive Directors and independent of management and free from any business or relationships which may
materially interfere with the exercise of their independent judgement. The RC is chaired by Mr Owyang who is an
independent Director.
The Director of Human Resources assists the RC in the execution of its functions and the RC has access to external expert
advice, if required.
The RC, which has written terms of reference approved by the Board, performs the following functions:
(a) |
Recommend to the Board a framework of remuneration for the Board of Directors and key executives; |
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(b) |
Recommend to the Board the specific remuneration packages for all executive and non-executive Directors and the
CEO or executive of similar rank, if the CEO is not an executive Director; |
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(c) |
Recommend to the Chairman for endorsement the remuneration of the CEO; |
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(d) |
Review the remuneration of senior management; |
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(e) |
Decide on long-term incentive benefits, including the Company’s Share Option Scheme and the scope of eligibility for
such long-term incentive; |
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(f) |
Approve the granting of share options under the Company’s Share Option Scheme and administer the Share Option
Scheme in accordance with the rules of the Scheme; and |
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(g) |
Ensure that remuneration of the Board of Directors is in compliance with the Code of Corporate Governance 2005. |
The number of RC meetings held in 2006 and the attendance of each member at those meetings were as follows:
RC Member |
Number of RC
Meetings held in 2006 |
Number of RC
Meetings attended |
Hsuan Owyang |
4 |
4 |
Roger Barlow |
4 |
4 |
Low Huan Ping |
4 |
4 |
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5. |
Disclosure on Remuneration
(Code of Corporate Governance Principles 8 & 9) |
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The Company sets remuneration packages to ensure that it is competitive and sufficient to attract, retain and motivate
Directors and senior management of the required experience and expertise to run the Group successfully.
In setting remuneration packages for Directors and officers of the Group, the pay and employment conditions within the
industry and in comparable companies are taken into consideration.
Directors’ fees are subject to shareholder approval at the Annual General Meeting. Each Non-executive Director is paid a
fixed fee, the amount of which takes into account the level of responsibilities held. The framework for determining fees paid
to each Non-executive Director in 2006 was as follows:
The annual remuneration of Non-executive Directors for 2006 was as follows:
Non-Executive Director |
Position Held |
Director’s Fee |
Lim Chee Onn |
Board Chairman |
S$35,000 |
Roger Barlow |
Board member, RC member |
S$33,000 |
Low Huan Ping |
Board member, RC member |
S$33,000 |
Hsuan Owyang |
Board member, RC member |
S$37,000 |
Ganen Sarvananthan |
Board member |
S$25,000 |
Arthur Seet Keong Hoe |
Board member, AC member |
S$33,858 |
Teo Soon Hoe |
Board member, RC member |
S$33,000 |
Reggie Thein |
Board member, AC chairman, NC member |
S$50,000 |
Thio Su Mien |
Board member, NC chairman, AC member |
S$49,000 |
Patrick Yeoh Khwai Hoh |
Board member, AC member, NC member |
S$45,000 |
For each non-independent Director, fees were paid to the relevant shareholder nominating him.
In setting the remuneration packages of the Company’s CEO and senior management, performance-related elements are
incorporated in order to align interests with those of shareholders and link rewards to corporate and individual performance.
The level and mix of the annual remuneration of the Company’s CEO and Executive Director, and each of the top five
members of senior management (who are not also Directors), in bands of S$250,000, are set out below:
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Fixed |
Bonuses |
Retirement / CPF Contribution |
Benefits-
in-kind |
Number of Share Options Granted |
Above $1,250,000 to $1,500,000 |
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Neil Montefiore |
40% |
36% |
8% |
16% |
880,000 |
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Above $500,000 to $750,000 |
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Patrick Michael Scodeller
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40% |
21% |
8% |
31% |
310,000 |
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Above $250,000 to $500,000 |
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Karen Kooi Lee Wah |
63% |
24% |
2% |
11% |
450,000 |
Lina Lee |
65% |
25% |
2% |
8% |
165,000 |
Poopalasingam Subramaniam |
65% |
24% |
3% |
8% |
165,000 |
Terence Teo Hoon Beng |
66% |
25% |
2% |
7% |
165,000 |
In February 2006, options were granted to the above members of the senior management team as part of the Company’s
Share Option Scheme, further details of which can be found on pages 68 and 69 of the Annual Report.
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6. |
Audit Committee (“AC”)
(Code of Corporate Governance Principles 11, 12 & 13; Listing Manual Rule 1207(6)) |
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The AC comprises Mr Reggie Thein as Chairman, Dr Thio Su Mien and Mr Patrick Yeoh Khwai Hoh as members, all of
whom, including the Chairman, are independent Directors. Mr Arthur Seet Keong Hoe ceased to be a member of the AC
due to his resignation as a Director on 30 November 2006. Two of the members, including the Chairman, have accounting
or related financial management expertise or experience.
The AC, which has written terms of reference approved by the Board, performs the following delegated functions:
(a) |
Review with external auditors the audit plan, their evaluation of the systems of internal controls, their annual reports
and their management letters and management’s response; |
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(b) |
Review significant financial reporting issues and judgements so as to ensure the integrity of the financial statements of
the Company and any formal announcements relating to the Company’s financial performance. This includes review of
quarterly, half-year and annual financial statements before submission to the Board for its approval; |
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(c) |
Review the assistance given by management to external auditors; |
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(d) |
Review the independence and objectivity of the external auditors; |
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(e) |
Review the nature and extent of non-audit services performed by external auditors; |
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(f) |
Examine the scope of internal audit procedures and the results of the internal audit; |
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(g) |
Review the adequacy of the Company’s internal financial controls, operational and compliance controls, and risk
management policies and system established by management (collectively “internal controls”), and ensure that a
review of the effectiveness of the Company’s internal controls is conducted at least annually and such a review can
be carried out by the internal auditor; |
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(h) |
Meet with the external and internal auditors without the presence of management at least annually; |
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(i) |
Review the effectiveness of the Company’s internal audit function and ensure that it is adequately resourced and has
appropriate standing within the Company; |
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(j) |
Investigate any matter which falls within the AC’s terms of reference, having full access to and co-operation by
management and the full discretion to invite any Director or executive officer to attend its meetings, and reasonable
resources to enable it to discharge its functions properly;
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(k) |
Review interested persons transactions falling within the scope of Chapter 9 of the Listing Manual of the SGX-ST; |
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(l) |
Make recommendation to the Board on the appointment/re-appointment/removal of external auditors, and approve
the audit fees and terms of engagement of external auditors; |
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(m) |
Obtain regular updates from management on key enterprise wide risks faced by the Company, so as to enable the
AC to clearly define its oversight responsibilities and review the process available to manage these risks; and |
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(n) |
Review arrangement by which staff of the Company may, in confidence, raise concerns about possible improprieties
in matters of financial reporting or other matters, so as to ensure that arrangements are in place for the independent
investigation of such matters and for appropriate follow up action. |
The number of AC meetings held in 2006 and the attendance of each member at those meetings were as follows:
AC Member |
Number of AC
Meetings held in 2006 |
Number of AC
Meetings attended |
Reggie Thein |
4 |
4 |
Arthur Seet Keong Hoe |
4 |
4 |
Thio Su Mien |
4 |
4 |
The AC had full access to and cooperation from the Company’s management, and internal and external auditors. The Chief Executive Officer, Chief Financial Officer and General Managers from the Finance Department, as well as the internal and
external auditors, attended the meetings of the AC. The AC also had full access to the internal and external auditors without
the presence of management.
During the year, the AC reviewed the financial statements of the Group quarterly before submitting them to the Board for
its approval and the announcement of the financial results. The AC also reviewed and monitored the Group’s financial
condition, internal and external audits, exposure to risks and the effectiveness of the Group’s system of accounting, internal
controls and risk management programme.
The AC considered the volume of non-audit services provided by the external auditors to the Group, and being satisfied that
the nature and extent of such services will not prejudice the independence and objectivity of the external auditors, confirmed
their re-nomination.
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7. |
Risk Management
(Listing Manual Rule 1207(4)(d)) |
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The Company has set up a Corporate Risk Management Team comprising senior management to oversee and apply the
Company’s risk management policies. The Enterprise Risk Management (“ERM”) framework that has been put in place
provides a systematic and integrated approach for risk management. It takes a comprehensive view of the Company’s
organisational risks – business, operational, financial and strategic – and incorporates solutions and tools to address and
manage those risks. Risk accountability is clearly assigned across all departments / functional units. Each department /
functional unit has in place an ERM plan, whereby risks pertaining to it are identified, degree of impact assessed, priorities assigned according to likelihood of occurrence and impact on the department / unit, and risk response action points
developed to mitigate the risks. The risk management process is also incorporated into the Company’s Annual Operating
Plan (AOP) exercise to ensure that all risk considerations are addressed in our business planning and operational processes.
The ERM policy and plans are communicated to staff and training conducted with the aim to foster an effective risk
management culture throughout the organisation.
On the operational side, the Company has a company-wide Business Continuity Plan (BCP) and Disaster Recovery Plans
(DRP) in place to address operational exigencies. These plans are subject to regular review and exercises are also
conducted to ensure staff preparedness in the event of emergencies or crisis. In line with this, an Influenza Pandemic
Preparedness Plan was drawn up to ensure operational continuity in case of an outbreak and to mitigate the impact on the
Company’s business
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8. |
Internal Controls
(Code of Corporate Governance Principle 12) |
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The Board believes that, in the absence of any evidence to the contrary, the system of internal controls maintained by
the Group’s management and in place throughout the year and up to and as of the date of this report, is adequate to
meet the needs of the Group in its current business environment. The Audit Committee has reviewed the effectiveness
of internal controls.
The system of internal controls provides reasonable, but not absolute, assurance that the Group will not be adversely
affected by any event that could be reasonably foreseen as it strives to achieve its business objectives.
However, the Board notes that no system of internal controls could provide absolute assurance in this regard, or absolute
assurance against the occurrence of material errors, poor judgement in decision-making, human errors, losses, fraud or
other irregularities. |
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9. |
Internal Audit
(Code of Corporate Governance Principle 13) |
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The Group has an internal audit function that is independent of the activities it audits.
The Internal Auditor reports primarily to the Chairman of the AC and administratively to the CEO. The Internal Auditor meets
the standards set by internationally recognised professional bodies including the Standards for the Professional Practice of
Internal Auditing set by the Institute of Internal Auditors and Information Systems Audit and Controls Association.
The AC reviews, on an annual basis, the adequacy of the internal audit function. The AC has reviewed and is satisfied that
the Company’s internal audit function is adequately resourced and has appropriate standing within the Company.
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10. |
Communication with Shareholders
(Code of Corporate Governance Principle 10, 14 & 15) |
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Communications with both institutional and private shareholders forms an integral part of the Group’s corporate governance
and commitment to transparent and comprehensive disclosure. A number of communication channels are used to account
to shareholders for the performance of the company. These include the annual report, quarterly results and other
announcements made through the SGXNET, press releases and the Company’s website, as well as through the Annual
General Meeting (AGM). Presentations given at appropriate intervals to representatives of the investment community are
also made available on the Company’s website.
During the year, the Company continued to release information on its quarterly and full year results within one month from
the close of the relevant period in the form of financial statements, management’s discussion and analysis of performance
and outlook, and a presentation containing highlights and a review of financial and operating performance. Information on
major new initiatives by the Group through the year was also made public as soon as feasible. The Company also
participated in several investor conferences and presentations done were made available on the Company’s website.
The Annual Report and notice of AGM were sent to all shareholders two weeks prior to the AGM which was held on
28 March 2006. Under Article 65 of the Company’s Articles of Association, shareholders may vote in person or by proxy
and equal effect is given to votes whether cast in person or by proxy. During the AGM, shareholders had the opportunity
to voice their views and direct questions regarding the Group to Directors, including the Chairman and the chairmen of the
Board committees, as well as to senior management.
In addition, through the Company’s Investor Relations team, the Company managed ongoing communication with the
investment community throughout the year and responded diligently and promptly to all enquiries from shareholders,
analysts and other interested parties. |
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11. |
Securities Transactions
(Listing Manual Rule 1207(18)) |
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The Group has issued a Code for Dealings in M1 Shares (“the Code”) for the guidance of Directors, management and
officers. The Code, which is based on SGX-ST Listing Rule 1207(18) with respect to dealings in securities, stipulates that
Directors, management and officers of the Group who have access to price-sensitive and confidential information are not
permitted to deal in the Company’s shares during the periods commencing one month before the announcement of
the Group’s half and full year results and two weeks before the announcement of the Group’s first and third quarter results
and ending on the date of the announcement of such results; or when they are in possession of unpublished price-sensitive
information on the Group. The Code is incorporated as part of the Group’s Human Resources Manual and is available on
the Intranet accessible by all staff. A reminder is also circulated to Directors, management and officers every quarter before
the commencement of the period during which dealings in shares are prohibited and to those with access to price-sensitive
and confidential information.
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12. |
Interested Person Transactions and Material Contracts
(Listing Manual Rule 907 & 1207(8)) |
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Interested person transactions carried out during the financial year ended 31 December 2006 by the Group were as follows:
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Aggregate Value of
all transactions
(excluding transactions
less than S$100,000)
S$’000
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Transactions for the Purchase of Goods and Services^ |
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Celcom (Malaysia) Berhad |
3,041 |
Telekom Malaysia Berhad |
3,215 |
Trisilco Folec Pte Ltd # |
679 |
Keppel Logistics Pte Ltd # |
380 |
Keppel FMO Pte Ltd # |
285 |
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Transactions for the Sale of Goods and Services^ |
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Celcom (Malaysia) Berhad |
2,739 |
Telekom Malaysia Berhad |
2,086 |
The Company does not have a shareholders’ mandate pursuant to Rule 902 of the Listing Manual of the SGX-ST and is
proposing the adoption of the shareholders’ mandate for interested person transactions for approval by shareholders at
the forthcoming Annual General Meeting of the Company to be held on 3 April 2007.
Save for the interested person transactions disclosed above, there were no other material contracts entered into by the
Company and its subsidiaries involving the interests of its CEO, Directors or controlling shareholders, which are either still subsisting at the end of the financial year or, if not then subsisting, entered into since the end of the previous financial year. |
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