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Corporate Governance

MobileOne Ltd is committed to maintaining a high standard of corporate governance within the Group to protect the interests of its shareholders and enhance long-term shareholder value. This report describes the Company’s corporate governance processes and activities with specific reference to the Code of Corporate Governance established by the Singapore Corporate Governance Committee and relevant sections of the Listing Manual issued by the Singapore Exchange Securities Trading Limited (SGX-ST).

1

Board of Directors
(Code of Corporate Governance Principles 1, 2, 4, 6 & 10)

The Board of Directors is accountable to the shareholders and oversees the management of the business and affairs of the Group. Key roles of the Board include approving the Group’s objectives, strategic directions and major corporate policies; monitoring and reviewing financial and operating performance; approving annual budgets, and major funding and investment proposals; ensuring an effective risk management framework is in place; and appointing Board Directors and key managerial personnel. Material transactions that require Board approval are capital expenditure in excess of S$5 million and operating expenditure in excess of S$3 million.

Currently the Board comprises eleven Directors, all of whom save for the Chief Executive Officer (“CEO”) are non-executive and five of whom are independent. The Board consists of respected individuals from different backgrounds and whose core competencies, qualifications, skills and experience are extensive and complementary. Details of the Directors’ academic and professional qualifications and other appointments are set out on pages 55 to 62 of the Annual Report.

To facilitate effective management, certain functions have been delegated to various board committees, namely the Nominating Committee, Remuneration Committee and Audit Committee, each of which has its own written terms of reference. Members of the Board and each board committee through 2007 are set out below:

Name Status
Board
Nominating
Committee
Remuneration
Committee
Audit
Committee
           
Non-executive
Lim Chee Onn
N
Chairman
Roger Barlow
I
Member
Member
Low Huan Ping
N
Member
Member
Hsuan Owyang
I
Member
Chairman
Ganen Sarvananthan
N
Member
Teo Soon Hoe
N
Member
Member
Reggie Thein
I
Member
Member
Chairman
Thio Su Mien
I
Member
Chairman
Member
Patrick Yeoh Khwai Hoh
I
Member
Member
Member
Yusof Annuar Yaacob
N
Member
 
Executive
Neil Montefiore
N
Member
 
N: Non-independent
I: Independent
           
At least one-third of the Directors retires at the Annual General Meeting each year. The dates of initial appointment and most recent re-election of the Directors are set out below:
   
Name
Age
Position
Date of Initial
Appointment
Date of Last
Re-election
 
Lim Chee Onn
63
Chairman & Director
01.11.1999
3.4.2007
Neil Montefiore
55
Executive & Director
08.11.2002
3.4.2007
Roger Barlow
58
Director
22.05.2002
3.4.2007
Low Huan Ping
51
Director
01.09.1994
3.4.2007
Hsuan Owyang
79
Director
08.11.2002
3.4.2007
Ganen Sarvananthan
33
Director
16.11.2005
28.3.2006
Teo Soon Hoe
58
Director
07.05.1996
31.3.2005
Reggie Thein
66
Director
08.11.2002
28.3.2006
Thio Su Mien
69
Director
08.11.2002
28.3.2006
Patrick Yeoh Khwai Hoh
69
Director
08.11.2002
28.3.2006
Yusof Annuar Yaacob
42
Director
16.11.2005
28.3.2006

To enable the Board to fulfil its responsibilities, management provides the Board with financial and operating reports reviewing performance in the most recent quarter, and papers containing relevant background or explanatory information required to support the decision-making process on a regular and timely basis. Directors are also provided with monthly management financial statements setting out actual against budget as well as previous year’s comparatives and explanations on any material variances.

All Directors have separate and independent access to senior management and to the Company Secretaries. The Company Secretaries administer, attend and prepare minutes of Board meetings, and assist the Chairman in ensuring that Board procedures are followed and reviewed so that the Board functions effectively, and the Company’s Memorandum and Articles of Association and relevant rules and regulations, including requirements of the Companies Act and SGX-ST, are complied with. They also act as the primary channel of communication between the Company and the SGX-ST.

Should Directors, whether as a group or individually, need independent professional advice in the furtherance of their duties, the cost of such professional advice is borne by the Company.

Regular quarterly Board meetings are scheduled yearly in advance^. During the year, eight Board meetings were held. The Company’s Articles of Association provide for telephonic and videoconference meetings. The number of Board meetings held in the year, as well as the attendance of every Board member at those meetings was as follows:

Director
Number of Board
Meetings held in 2007
Number of Board
Meetings attended
 
Lim Chee Onn
8
7
Neil Montefiore
8
8
Roger Barlow
8
7
Low Huan Ping
8
8
Hsuan Owyang
8
7
Ganen Sarvananthan
8
4
Teo Soon Hoe
8
8
Reggie Thein
8
7
Thio Su Mien
8
7
Patrick Yeoh Khwai Hoh
8
8
Yusof Annuar Yaacob
8
5

Briefings were also held during the year to ensure that Directors were updated on latest compliance requirements as well as industry developments.

^ Additional meetings are scheduled in between to provide technical updates and deliberate strategic issues

 

2

Chairman and Chief Executive Officer
(Code of Corporate Governance Principle 3)

Mr Lim Chee Onn is the Chairman of the Company and Mr Neil Montefiore is the Chief Executive Officer (“CEO”). They each perform separate functions to ensure that there is an appropriate balance of authority and responsibilities, and that accountability and independent decision-making are not compromised.

 

3

Nominating Committee (“NC”)
(Code of Corporate Governance Principles 4 & 5)

The NC comprises entirely independent Directors, namely Dr Thio Su Mien (NC Chairman), Mr Reggie Thein and Mr Patrick Yeoh Khwai Hoh.

The NC, which has written terms of reference approved by the Board, performs the following functions:

(a) Ensure a strong and independent element on the Board, with independent Directors making up at least one- third of the Board;
   
(b) Determine the size of the Board which facilitates effective decision making, taking into account the scope and nature of the operations of the Company;
   
(c) Determine the composition of the Board to comprise Directors who as a group provide core competencies such as accounting or finance, business or management experience, industry knowledge, strategic planning experience and customer-based experience or knowledge;
   
(d) Implement and disclose a formal and transparent process for the appointment of new Directors to the Board;
   
(e) Consider, review and recommend to the Board any new Board appointment or re-appointment, whether of executive or non-executive Directors, having regard to the Director’s contribution and performance, including, if applicable, as an independent Director;
   
(f) Determine annually if a Director is independent (taking into account the circumstances set out in Guideline 2.1 of the Code of Corporate Governance 2005 (the “Code”) and other salient factors;
   
(g) Decide if a Director is able to and has been adequately carrying out his duties as a Director of the Company;
   
(h) Decide and propose to the Board for approval and implementation a set of objective performance criteria to be applied from year to year for evaluating the performance of the Board, as well as decide and propose to the Board for approval and implementation a process by which the effectiveness of the Board as a whole and the contribution of each Director to the effectiveness of the Board can be assessed;
   
(i) Evaluate the effectiveness of the Board as a whole and the contribution of each Director to the effectiveness of the Board in accordance with the assessment process and performance criteria referred to in (h) above; and
   
(j) Other matters (if any) that the NC should consider, review or approve or in respect of which it should take any other action, as set out in the Code of Corporate Governance 2005.

The number of NC meetings held in 2007 and the attendance of each member at those meetings were as follows:

NC Member Number of NC
Meetings held in 2007
Number of NC
Meetings attended
     
Thio Su Mien
2
2
Reggie Thein
2
2
Patrick Yeoh Khwai Hoh
2
2

The NC supervised an exercise to evaluate the Board’s and individual Director’s performance. The objective of the exercise was to identify and prioritise areas for continuous improvement to the Board’s effectiveness.

For this purpose, the NC appointed an independent consultant to conduct the evaluation process. The evaluation of the Board as a whole and evaluation of individual Directors were based on the framework established and used in the previous year and as updated by the NC. The consultant provided summarised findings, interpretation of findings and preliminary recommendations for the Board’s consideration.

All Directors assessed the Board as a whole on each of the following eight parameters:

• Board composition and independence
• Board role and functioning
• Information management
• Monitoring company performance
• Managing risk and adversity
• Developing company leadership
• Corporate integrity and social responsibility
• Director development and management

In addition, the contribution of each individual Director to the effectiveness of the Board was assessed by their peers on the Board. The evaluation was based on the following five parameters:

• Contribution
• Knowledge and abilities
• Teamwork
• Integrity
• Overall effectiveness

The Board expects to carry out evaluation of the Board as a whole and self-evaluation exercises annually to identify areas of improvement and as a form of good Board management practice.

 

4

Remuneration Committee (“RC”)
(Code of Corporate Governance Principles 7 & 8)

In 2007, the RC comprises Mr Hsuan Owyang, Mr Roger Barlow, Mr Low Huan Ping and Mr Teo Soon Hoe, all of whom are non-executive Directors and independent of management and free from any business or relationships which may materially interfere with the exercise of their independent judgement. The RC is chaired by Mr Owyang who is an independent Director.

The Director of Human Resources assists the RC in the execution of its functions and the RC has access to external expert advice, if required.

The RC, which has written terms of reference approved by the Board, performs the following functions:

(a) Recommend to the Board a framework of remuneration for the Board of Directors and key executives;
   
(b) Recommend to the Board the specific remuneration packages for all executive and non-executive Directors and the CEO or executive of similar rank, if the CEO is not an executive Director;
   
(c) Recommend to the Chairman for endorsement the remuneration of the CEO;
   
(d) Review the remuneration of senior management;
   
(e) Decide on long-term incentive benefits, including the Company’s Share Option Scheme and the scope of eligibility for such long-term incentive;
   
(f) Approve the granting of share options under the Company’s Share Option Scheme and administer the Share Option Scheme in accordance with the rules of the Scheme; and
   
(g) Ensure that remuneration of the Board of Directors is in compliance with the Code of Corporate Governance 2005.

The number of RC meetings held in 2007 and the attendance of each member at those meetings were as follows:

RC Member
Number of RC
Meetings held in 2007
Number of RC
Meetings attended
     
Hsuan Owyang
4
4
Roger Barlow
4
4
Low Huan Ping
4
4
Teo Soon Hoe
4
4

 

5

Disclosure on Remuneration
(Code of Corporate Governance Principles 8 & 9)

The Company sets remuneration packages to ensure that it is competitive and sufficient to attract, retain and motivate Directors and senior management of the required experience and expertise to run the Group successfully.

In setting remuneration packages for Directors and officers of the Group, the pay and employment conditions within the industry and in comparable companies are taken into consideration.

Directors’ fees are subject to shareholder approval at the Annual General Meeting. Each non-executive Director is paid a fixed fee, the amount of which takes into account the level of responsibilities held. The framework for determining fees paid to each non-executive Director in 2007 was as follows:

     
Board

Chairman
Director

S$35,000 per annum
S$25,000 per annum
Audit Committee

Chairman
Director

S$20,000 per annum
S$15,000 per annum
Nominating Committee

Chairman
Director

S$15,000 per annum
S$10,000 per annum
Remuneration Committee

Chairman
Director

S$15,000 per annum
S$10,000 per annum

The annual remuneration of Non-executive Directors for 2007 was as follows:

Non-Executive Director

Position Held

Director’s Fee

   
Lim Chee Onn
Board Chairman
S$35,000
Roger Barlow
Board member, RC member
S$35,000
Low Huan Ping
Board member, RC member
S$35,000
Hsuan Owyang
Board member, RC chairman
S$40,000
Ganen Sarvananthan
Board member
S$25,000
Teo Soon Hoe
Board member, RC member
S$35,000
Reggie Thein
Board member, AC chairman, NC member
S$55,000
Thio Su Mien
Board member, NC chairman, AC member
S$55,000
Patrick Yeoh Khwai Hoh
Board member, AC member, NC member
S$50,000
Yusof Annuar Yaacob
Board member
S$25,000

For each non-independent Director, fees were paid to the relevant shareholder nominating him.

In setting the remuneration packages of the Company’s CEO and senior management, performance-related elements are incorporated in order to align interests withthose of shareholders and link rewards to corporate and individual performance.

The level and mix of the annual remuneration of the Company’s CEO and Executive Director, and each of the top five members of senior management (who are not also Directors), in bands of S$250,000, are set out below:

 

Fixed

Bonuses

Retirement/CPF
Contribution

Benefits
-in-kind

Number of Share
Options Granted

           
Above $1,250,000 to $1,500,000
Neil Montefiore
38%
38%
8%
16%
940,000
         
Above $500,000 to $750,000
         
Patrick Michael Scodeller
40%
23%
8%
29%
320,000
         
Above $250,000 to $500,000
         
Karen Kooi Lee Wah
63%
26%
2%
9%
470,000
Lina Lee
65%
26%
1%
8%
170,000
Poopalasingam Subramaniam
65%
25%
2%
8%
170,000
Terence Teo Hoon Beng
66%
25%
2%
7%
170,000

In February 2007, options were granted to the above members of the senior management team as part of the Company’s Share Option Scheme, further details of which can be found on pages 67 to 68 of the Annual Report.

 

6

Audit Committee (“AC”)
(Code of Corporate Governance Principles 11, 12 & 13; Listing Manual Rule 1207(6))

The AC comprises Mr Reggie Thein as Chairman, Dr Thio Su Mien and Mr Patrick Yeoh Khwai Hoh as members, all of whom, including the Chairman, are independent Directors. Two of the members, including the Chairman, have accounting or related financial management expertise or experience.

The AC, which has written terms of reference approved by the Board, performs the following delegated functions:

(a)

Review with external auditors the audit plan including the nature and scope of the audit before its commencement, their evaluation of the systems of internal controls, their annual reports and their management letters and management’s response;

   
(b)

Review significant financial reporting issues and judgements so as to ensure the integrity of the financial statements of the Company and any formal announcements relating to the Company’s financial performance. This includes review of quarterly, half-year and annual financial statements before submission to the Board for its approval;

   
(c)

Review the assistance given by management to external auditors;

   
(d)

Review the independence and objectivity of the external auditors;

   
(e)

Review the nature and extent of non-audit services performed by external auditors;

   
(f) Examine the scope of internal audit procedures and the results of the internal audit;
   
(g) Review the adequacy of the Company’s internal financial controls, operational and compliance controls, and risk management policies and system established by Management (collectively “internal controls”), and ensure that a review of the effectiveness of the Company’s internal controls is conducted at least annually and such a review can be carried out by the internal and/or external auditors;
   
(h) Meet with the external and internal auditors without the presence of management at least annually;
   
(i) Review the effectiveness of the Company’s internal audit function and ensure that it is adequately resourced and has appropriate standing within the Company;
   
(j) Investigate any matter which falls within the AC’s terms of reference, having full access to and co-operation by management and the full discretion to invite any Director or executive officer to attend its meetings, and reasonable resources to enable it to discharge its functions properly;
   
(k) Review interested persons transactions falling within the scope of Chapter 9 of the Listing Manual of the SGX-ST;
   
(l) Make recommendation to the Board on the appointment/re-appointment/removal of external auditors, and approve the audit fees and terms of engagement of external auditors; and
   
(m) Obtain regular updates from management on key enterprise wide risks faced by the Company, so as to enable the AC to clearly define its oversight responsibilities and review the process available to manage these risks.
   
(n) Review arrangement by which staff of the Company may, in confidence, raise concerns about possible improprieties in matters of financial reporting or other matters, so as to ensure that arrangements are in place for the independent investigation of such matters and for appropriate follow up action.

The number of AC meetings held in 2007 and the attendance of each member at those meetings were as follows:

AC Member
Number of AC
Meetings held in 2007
Number of AC
Meetings attended
     
Reggie Thein
4
4
Thio Su Mien
4
4
Patrick Yeoh Khwai Hoh
4
4

The AC had full access to and cooperation from the Company’s management, and internal and external auditors. The Chief Executive Officer, Chief Financial Officer and General Managers from the Finance Department, as well as the internal and external auditors, attended the meetings of the AC. The AC also had full access to the internal and external auditors without the presence of Management.

During the year, the AC reviewed the financial statements of the Group quarterly before submitting them to the Board for its approval and the announcement of the financial results. The AC also reviewed and monitored the Group’s financial condition, internal and external audits, exposure to risks and the effectiveness of the Group’s system of accounting, internal controls and risk management programme.

The AC considered the volume of non-audit services provided by the external auditors to the Group, and being satisfied that the nature and extent of such services will not prejudice the independence and objectivity of the external auditors, confirmed their re-nomination.

 

7

Risk Management
(Listing Manual Rule 1207(4)(b)(iv))

The Company is committed to the implementation of risk management within our company as a strategic means for competitive advantage and sustaining business value. The goal is not to eliminate risk, but to manage the diverse risks inevitably associated with pursuing opportunities that deliver our business objectives.

ERM is an integral part of our corporate governance in the form of quarterly reports to the Audit Committee and the Board of Directors on the significant risks and how they are being managed. The Company adopts a risk management framework that incorporates enterprise-wide and standardised risk management processes which in turn delivers an integrated system of risk oversight and management. Our ERM policy framework aims to:

• Provide a comprehensive and systematic risk assessment and reporting process across the company;
• Create an environment that controls and mitigates risks within the company’s accepted risk tolerance;
• Provide an informed view of the risks associated with our business activities;
• Heighten risk management awareness in our business processes, with an emphasis of risk management instilled in all associated stakeholders;
• Foster a culture of continuous improvement in risk management through audit and review processes; and
• Create an appropriate risk financing programme, based on the risk profiles developed in the assessment process.

By infusing risk management across the functional/business units, staff at the operational level are empowered to make better decisions and able to respond flexibly through robust risk identification and assessment processes. Consistent and timely risk reporting across the company offers management a comprehensive view and achieve a fuller understanding of the reward/risk balance and to manage the risks holistically. We will seek to achieve continual improvement in our management of risk towards achievement of our business objectives.

 

8

Internal Controls
(Code of Corporate Governance Principle 12)

The Board believes that, in the absence of any evidence to the contrary, the system of internal controls maintained by the Group’s management and in place throughout the year and up to and as of the date of this report, is adequate to meet the needs of the Group in its current business environment. The Audit Committee has reviewed the effectiveness of internal controls.

The system of internal controls provides reasonable, but not absolute, assurance that the Group will not be adversely affected by any event that could be reasonably foreseen as it strives to achieve its business objectives.

However, the Board notes that no system of internal controls could provide absolute assurance in this regard, or absolute assurance against the occurrence of material errors, poor judgement in decision-making, human errors, losses, fraud or other irregularities.

 

9

Internal Audit
(Code of Corporate Governance Principle 13)

The Group has an internal audit function that is independent of the activities it audits.

The Internal Auditor reports primarily to the Chairman of the AC and administratively to the CEO. The Internal Auditor meets the standards set by internationally recognised professional bodies including the Standards for the Professional Practice of Internal Auditing set by the Institute of Internal Auditors and Information Systems Audit and Controls Association.

The AC reviews, on an annual basis, the adequacy of the internal audit function. The AC has reviewed and is satisfied that the Company’s internal audit function is adequately resourced and has appropriate standing within the Company.

 

10

Communication with Shareholders
(Code of Corporate Governance Principle 10, 14 & 15)

Communications with shareholders and the investment community forms an integral part of the Group’s corporate governance and commitment to transparent, comprehensive and prompt disclosure. A number of communication channels are used to account to shareholders for the performance of the company and to provide updates on pertinent developments. These include the annual report, quarterly results and other announcements made through the SGXNET, press releases and the Company’s website, as well as through the Annual General Meeting (AGM). Presentations given at appropriate intervals to representatives of the investment community and audio webcasts of quarterly results presentations and question and answer sessions are also made available on the Company’s website.

During the year, the Company continued to release its quarterly and full year results within one month from the end of the relevant financial period, in the form of a press release, financial statements containing management’s discussion and analysis of performance and outlook, and a presentation containing highlights and a review of financial and operating performance. All press releases, financial statements and presentation slides relating to results announcements are posted on both the SGXNET and the Company’s website. Conference calls with media and analysts were held jointly immediately after the release of quarterly results, while an in-person briefing was conducted for the full year results announcement. Audio webcasts of these events were made available on the Company’s website. Information on major new initiatives by the Group was also made public as soon as feasible. The Company participated in several investor conferences and roadshows during the year, and discussions were based on publicly available materials and information. The Company does not practise selective disclosure. In the event of inadvertent disclosure, the Company is mindful of the remedial action required to make public disclosure as soon as practicable.

The Group views the AGM as an important platform for shareholders to engage in interactive and open dialogue with the Board and senior management. As such, all Board members and senior management of the Group make their best effort to attend each AGM. During the year, the Annual Report and notice of the AGM were sent to all shareholders two weeks prior to the AGM which was held on 3 April 2007. This gave shareholders sufficient time to review the information. At the start of the AGM, the Company’s CEO made a short presentation on the Company’s past financial and operating performance as well as its developments and outlook. During the AGM, shareholders had the opportunity to voice their views and direct questions regarding the Group to Directors, including the Chairman and the chairmen of the Board committees, as well as to the Company’s senior management.

In addition, through a dedicated Investor Relations team, the Company managed ongoing communication with the investment community throughout the year and responded diligently and promptly to all enquiries from shareholders, analysts and other interested parties.

 

11

Securities Transactions
(Listing Manual Rule 1207(18))

The Group has issued a Code for Dealings in M1 Shares (“the Code”) for the guidance of Directors, management and officers. The Code, which is based on SGX-ST Listing Rule 1207(18) with respect to dealings in securities, stipulates that Directors, management and officers of the Group who have access to price-sensitive and confidential information are not permitted to deal in the Company’s shares during the periods commencing one month before the announcement of the Group’s half and full year results and two weeks before the announcement of the Group’s first and third quarter results and ending on the date of the announcement of such results; or when they are in possession of unpublished price-sensitive information on the Group. The Code is incorporated as part of the Group’s Human Resources Manual and is available on the Intranet accessible by all staff. A reminder is also circulated to Directors, management and officers every quarter before the commencement of the period during which dealings in shares are prohibited and to those with access to price-sensitive and confidential information.

 

12 

Interested Person Transactions and Material Contracts
(Listing Manual Rule 907 & 1207(8))

Interested person transactions carried out during the financial year ended 31 December 2007 by the Group were as follows:

 

Aggregate value
of all interested
person transactions
during the
financial year
under review
(excluding transactions
less than $100,000
and transactions conducted
under shareholders’
mandate pursuant
to Rule 920)

Aggregate value
of all interested
person transactions
conducted under
a shareholders’
mandate pursuant
to Rule 920
of the SGX Listing
Manual (excluding
transactions
less than
$100,000)

     
 
2007
S$'000
2007
S$'000
     
Transactions for the Purchase of Goods and Services^
Celcom (Malaysia) Berhad
-
6,917
Telekom Malaysia Berhad
-
5,114
Trisilco Folec Pte Ltd
-
1,690
Keppel Logistics Pte Ltd
-
912
Keppel FMO Pte Ltd
-
908
CapitaMall Trust
-
1,089
Temasek Holdings (Private) Limited & its associates
-
1,475
 
Transactions for the Sale of Goods and Services^
Celcom (Malaysia) Berhad
-
4,978
Telekom Malaysia Berhad
-
4,499
Temasek Holdings (Private) Limited & its associates
-
154
     
Total Interested Person Transactions
-
27,736

^ As defined in Chapter 9 of the Listing Manual of the SGX-ST

Save for the interested person transactions disclosed above, there were no other material contracts entered into by the Company and its subsidiaries involving the interests of its CEO, Directors or controlling shareholders, which are either still subsisting at the end of the financial year or, if not then subsisting, entered into since the end of the previous financial year.